What is included in full-service bookkeeping?
Full-service bookkeeping covers the core financial recordkeeping that keeps your business organized and tax-ready. At Manetto Hill Bookkeeping, this means transaction categorization, bank and credit card reconciliation, and monthly financial reporting.
Transaction categorization is the process of assigning every deposit and expense to the correct category in your books. Client payments go to revenue. Software subscriptions go to software expense. Materials go to supplies or cost of goods sold depending on your business. This matters because the categories determine how expenses appear on your tax return and directly affect your tax liability. Miscategorized expenses can mean missed deductions or audit problems down the road.
Bank and credit card reconciliation matches your accounting records against your actual bank and credit card statements each month. This process catches duplicate entries, identifies missing transactions, and spots errors before they compound. It also surfaces fraudulent charges quickly. Reconciliation is what makes your books accurate rather than just organized. Without it, the numbers in QuickBooks might not match what actually happened in your accounts.
Monthly reporting gives you a clear picture of your business finances. The profit and loss statement shows revenue, expenses, and net profit for the month and year to date. You can see whether you’re making money and where it’s going. This is the information your accountant needs at tax time, and it’s what you need to make informed decisions about your business throughout the year.
Full-service bookkeeping does not typically include payroll processing, invoicing, bill payment, or tax preparation. These are related functions, but they’re separate from the bookkeeping itself. The bookkeeping creates the foundation that these other services build on. If you need those additional services, they can be added.
For Long Island bookkeeping services, pricing starts at $199 per month based on your monthly expense volume. Lower transaction volume means lower cost. Businesses with more activity pay more because there’s more work involved in categorizing and reconciling.
The real value of full-service is that you don’t have to do any of it yourself. You provide account access, and the categorization, reconciliation, and reporting happen in the background. Your books stay current without you logging into QuickBooks or sorting through statements. When tax time arrives, your records are already clean and organized.
Home and property service businesses often find this especially useful because the owner is typically on job sites, not at a desk with time to manage the books. Full-service means the bookkeeping gets done consistently even during your busiest months.
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More Questions
How do I handle client reimbursements and pass-through expenses in my books?
Record pass-through expenses separately from your operating costs and track reimbursements as offsets rather than income. This keeps your actual revenue and margins accurate instead of inflated by money that just passes through your hands.
Read answerHow do I handle sales tax filing for my cleaning company in New York?
Register with the NY Department of Taxation and Finance, collect sales tax on taxable commercial cleaning services, and file periodic returns based on your sales volume. Residential cleaning is generally exempt.
Read answerHow often do I have to file New York sales tax returns?
New York assigns your filing frequency based on annual sales tax volume. Most small businesses file quarterly, though lower-volume businesses file annually. Returns are due even when you collected no tax during the period.
Read answerWhat is New York Paid Family Leave and do I have to deduct it from employees?
New York Paid Family Leave is a mandatory state benefit funded through employee payroll deductions. Yes, you must withhold it from employees' wages at a rate set annually by the state.
Read answerIs my financial information safe with an outsourced bookkeeper?
Yes, when working with a professional who follows proper security practices. Reputable bookkeepers use encrypted cloud software, secure bank connections, and clear confidentiality standards to protect your data.
Read answerHow do I track job costing for my contracting business?
Track materials, labor, and subcontractor costs for each project separately. Tag every expense to the specific job it belongs to so you can see true profit when the work is done.
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